Microsoft Outlook 2007 – How to migrate your email data and setting from one computer to another

Recently i upgrade some of my company old laptop to new laptop. When doing the migration, i facing some problem in migrate my user email and email setting to the new computer. Here i going to show your how to migrate your mail box and email account setting to new installation computer

Question 1: Where are your e-mail messages saved? How to backup and restore it?

By default, all your Microsoft Outlook data file keep in :

C:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook

You will see the Personal Folder file (.pst) in this location (C:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook folder). This is the PST file that contains all of your current email, contacts, and calendar. Just copy the file and place it in exactly the same folder in the new machine. Then all your addresses and and emails should be in the correct place.

Note This location (C:\Documents and Settings\<user>\Local Settings\Application Data\Microsoft\Outlook folder) is a hidden folder. To navigate to this folder, you must first turn on the display of hidden folders.

Question 2: How to migrate my Outlook Account setting to my new computer?

After you restore your email message, just start the Microsoft Outlook. When you first start Outlook, you are asked for your e-mail account information to create new data file known in Outlook as a Personal Folders file (.pst). Actually we can migrate the Microsoft Outlook setting from registry and import in to new computer.

Below are the few simple steps to show how to backup and restore Microsoft Outlook email setting :-

1. Start > Run > type ‘regedit’
2. Locate the following path in your ‘Registry Editor’
3. HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook
4. Right click on the key outlook
5. select option: Export and save .reg files to your desired location.

To restore your Microsoft Outlook email setting, just run the Registry file that your save on your new computer. Your old outlook profile with all your email accounts setting and rules will be restore on your new computer.