The 3 main differences between Office 2007 and Office 2003 are:

• The introduction of a “ribbon”

• The removal of toolbars & menu’s

• The introduction of XML file format

But not everyone likes the look and feel of Office 2007, interface is the one most people seem unhappy with. If you’re stuck with Office 2007, yet yearning for the familiar menu of Office 2003, now you have an option to make your Office 2007 look like Office 2003.

An add-in tools called UBitMenu able to help you do that. UBitMenu is a plug-in for Microsoft Office 2007 (Excel, Word, and PowerPoint) that makes Office 2007 look like Office 2003 by giving the additional tab with classic menu.

If you do not like the Office 2007 interface, you can click on menu tab to enjoy the office 2003 menu. This add-in program is very useful for IT Support to support the users who hate the new Office 2007 interface.

Below are the screen-shoot

Microsoft Word before add-on

Microsoft Word after add-on

Click HERE to access to UBitMenu Official Web Site

Click HERE to download UBitMenu plug-in in English Language

A comment is a bit of descriptive text that enables you to document your work when you add text or create a formula. If someone else maintains your worksheet, or others use it in a workgroup, your comments can provide useful information.

In Excel, Comments do not appear by default until you choose to view them. Below are few steps that i going to show your how to add comment, delete comment, edit comment and view it.

Add Comment

• Click in the cell to which you want to add a comment.
• Click the Review tab.
• Click New Comment in the Comments group.

• A comment box appears.
• A tiny red triangle appears in the upper-right corner of the cell.
• Type your comment.
• Click outside the comment box when you finish. The comment box disappears.
• Move the cursor over the cell to display your comment again.

How to edit/delete your comment

• Select the cell to with comment
• Click Edit Comment in the Comments group to edit a comment.
• Click Delete in the Comments group to delete a comment.

How to display All Comments

• Click Show All Comments in the Comments group.
• You can now see all the comments in the worksheet.
• To close the comment boxes, click Show All Comments again.
• To cycle through comments click Previous or Next in the Comments group.

Tips

When a comment gets in the way of another comment or blocks data, you can move it. Position your cursor over the comment box border until the arrow turns into a four-sided arrow. Click and drag the comment to a better location and then release the mouse button. Your comment remains in this position until you display all comments again

Often you may want to do quick calculations without using a formula or function. In Excel, you can place a calculator on the Quick Access toolbar.

Below are the steps:-

Click on Customize Quick Access Toolbar and then click More Commands.

The Excel Options dialog box appears.

Click on Choose commands from drop down box, select Commands Not in the Ribbon option.

Click on Calculator. After that, click on Add button to add the Calculator to the list on the right. Click Ok to finish.

How to use?

- Just Click the Calculator button. The calculator will be appear.

In the previous post, i have show how to use  “SUMIF” function. I will continue use the table from previous post to show how to use SMALL function in Microsoft Excel 2007.

Normally, we are using “SORT” function to get the smallest or largest records. However, by using “SMALL” function, we do not need to do it so.

The “SMALL” function in Microsoft Excel returns the smallest value from a range of values. You can also use it to return other values in relation to the smallest value. This function can be quite useful when you are looking to quickly find a low value in a large range of numbers.

The syntax for the Small function is:

Small( array, K)

array is an array or range of numerical data for which you want to determine the k-th smallest value.

K is the position (from the smallest) in the array or range of data to return.

Remarks
If array is empty, SMALL returns the #NUM! error value.

Example: use the table from previous post

Result:-

How do I get to sum the values in a range that meet criteria that you specify?

We can use  SUMIF() formula to do that. Besides, we also can use SUMIF() worksheet function for the following situations:

• When you want to return a sum for a single criteria (for example, a single IF condition)
• When you want to use multiple criteria and return the sum to multiple cells

Syntax:
SUMIF(range, criteria, [sum_range])

Example:

• The table above has shown the total exam marks from 1st class students, in which Grade (in column B) and Marks (in column C) are clearly stated.

• By using ‘SUMIF’ formula, I am able to get the total marks of those students that scored A :

Formula:  =SUMIF(B2:B11,”A”,C3:C11)

The results are shown in the below table.

One of my user ask me this question “Why is the font size small when clicking “reply” in outlook 2007”

When she click the reply button, the original message is about 10 times smaller than the original text.

This problem happen because of the user pressing the CTRL key and rolling the mouse wheel when she reply the email.

To make the font size back to normal view, there are 2 method to do it.

1st method: Holding the control key down and rolling the mouse button fixed it

2nd method: Change the Zoom size

• On your reply email screen, click on Format Text Tab

• Click on Zoom button
• You will realize that your zoom size has been change to smaller percentage

• Just change the zoom size to 100% and click OK
• Now you will realize that your reply message font size back to normal.

In Ms Office Excel, if we want to add Tick symbol on the worksheet, is it possible?

We can easily add the Tick symbol by using the a character of the Webdings font.

Steps:
1. select the Webdings font (as opposed to Arial or some other conventional font)

2. Type “a” character and you should see a tick appear.

How do I count the frequency of a cell range with a simplest way?

Counts the number of cells within a range

I found a problem with Word 2008. User sending Word .doc attachments from Apple Mail. When i received the email, i tired to double click the word attachment, it prompt out a screen as show as below

I totally cannot open this file with Open Office and Words 2004. It only allow me to open this file with Word 2008.

How to solve this problem? This problem can be solve by save word 2008 (.docx) to word 2003/2004 compatible format. Please tick “Use Windows-friendly attachments” before you attach the attachment.

If you have any others solution, please leave comment.

Normally when we need to insert a row or column in Excel, we run a few steps to do it like right click->Insert…->Shift Cell down….and etc.

Here i going to show you how to add and delete row or column by using shortcut key on Mac:Excel.

A) To insert Rows

• Press SHIFT + Spacebar to select the rows
• After that, press CTRL + i to insert the row

B) To insert Columns

• Press CTRL + Spacebar to select the column
• After that, press CTRL + i to insert the row

C) To delete Rows

• Press SHIFT + Spacebar to select the rows
• After that, press CTRL + K to delete the row

D) To delete Columns

• Press CTRL + Spacebar to select the columns
• After that, press CTRL + K to delete the column

Hope this tricks will help u…:-)