E-mail accounts are contained in profiles. An e-mail profile is made up of e-mail accounts, data files, and information about where your e-mail is stored. A new profile is created automatically when you run Outlook for the first time. After that, the profile runs every time that you start Outlook.
Most people need only one profile. However, you might find it useful to have more than one profile. For example, you might use one profile for work-related e-mail messages and another profile for messages in your personal e-mail account. Also, if other people use your computer, their accounts and settings can be kept in separate profiles with different names.
Follow these steps to create a new e-mail profile in Outlook 2007 and in Outlook 2003:
1. Click Start, and then click Run.
2. Copy and paste (or type) the following command in the Open box and then press ENTER:
3. If you are in Classic View, double-click Mail. The Mail Setup dialog box opens. Go to step 5.
4. If you are in Category View, under Control Panel, click Switch to Classic View, and then double-click Mail. The Mail Setup dialog box opens.
5. In the Mail Setup dialog box, click Show Profiles.
6. On the General tab, under When starting Microsoft Office Outlook, use this profile, click Prompt for a profile to be used, and then click Add.
7. In the Profile Name box, type the name that you want to use for the new e-mail profile, and then click OK.
8. In the E-mail Accounts dialog box, click Add a new e-mail account, and then click Next.
9. Click the appropriate server type for your new e-mail account, and then click Next.
10. Type your account information in the required boxes, and then click Next.
11. Click Finish, and then click OK.